Export Documentation

  1. When you are ready to ship, fill up an Export Declaration (ED) form. Sample ED forms are available at EMB, DTI Provincial offices, BOC Processing Units, OSEDCs and PHILEXPORT offices.
  2. Secure an export commodity clearance/export permit from the proper government commodity office, if your product is included in the list of regulated products for exportation or if the buyer requires.
  3. With the required supporting documents, submit the accomplished ED form to the BOC Processing Unit for the approval of the Authority to Load (AL).

For Sending Sample Shipments, follow?steps 1, 2, and 3 of Export Documentation.?

Loading in Manila
Cargo to be transported by air are inspected by the Bureau of Customs (BoC) at the Ninoy Aquino International Airport (NAIA). Conventional cargo, whether containerized or non-containerized, to be transported by ship are inspected by the Customs Container Control Division and the Piers and Inspection Division, respectively, after payment of the wharfage fee and arrastre charges. Wharfage fee and arrastre services may be paid at South Harbor or MICP.?

However, for Board of Investments (BOI) and Philippine Economic Zone Authority (PEZA)-registered companies, stamping or exemption from payment of wharfage fee may be done at the PPA Unit of OSEDC-Manila at Roxas Boulevard. Loading can either be at the North or South Harbor.?

Loading at Provincial Ports
Documentation (steps 1-3) may be done in Manila. After approval of the Authority to Load, the BoC sends message to BoC staff at the Port of Loading.?

You can also process documents and secure Authority to Load from the local OSEDC (now in Clark, Davao, Baguio, General Santos, Iloilo, Cebu, Cagayan de Oro, and Subic Bay Special Economic Freeport Zone).

After loading, the BoC issues the following documents upon request:

Type of Certificate Type of export products
Certificate of Origin, Form A Export products covered by the Generalized System of Preferences (GSP)
General Certificate of Origin Export products not availing of preferences under GSP
Certificate of Origin, Form D ?Export products covered by the Association of Southeast Asian Nations (ASEAN) Common Effective Preferential Tariff Scheme
Certificate of Shipment ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ?

Furnish the AAB, for record purposes, a copy of the duly accomplished ED form together with other shipping documents, if export negotiation or payment is coursed through them.

For prepaid shipments, send the original commercial and shipping documents to the buyer.

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